Gain Full Value From Your HR

PeopleDoc is an expert in Employee File Management – offering an HR solution with simple overview and sharp management of HR activities.

It can be a challenge to gather all documents containing data about the employee’s life cycle in the company – onboarding, performance management goals, salary and compensation and offboarding. Both with or without an HR solution. Data has to be gathered from different systems – or worst case scenario – from different excel sheets – and the delivery of HR services is slow and can be faulty.

In order to ensure a comprehensive overview of each employee and automate HR activities, companies can benefit from using Employee File Management (EFM) developed by PeopleDoc.

Employee File Management boosts the delivery of HR services. Employee File Management gathers all employee related documents in one employee file – in one view – no matter what IT system or HR solution the data comes from. All HR documents can be found within seconds and all employee related activities, such as interviews and education, can be planned automatically at the right time. With Employee File Management it is easy to support all employee related processes and workflows, which cannot be handled in SuccessFactors or other HR solutions.

Employee File Management complies with the demands of GDPR in regards to due diligence and handling of personal data. Documents concerning former employees are automatically deleted at the right time. Rules and roles are defined so that the right people have access to the right documents.

Furthermore, with Employee File Management, HR documents like contracts and working agreements can be set up quickly and efficiently, and digital signatures can be handled by means of the tool DocuSign when documents need to be signed electronically.

HR Analytics is a new and intelligent BI platform for HR, which strengthens the companies’ day-to-day insight into HR data and the long-term strategic planning of HR initiatives. HR Analytics eliminates the need for Excel sheets and guess-work concerning HR related questions and challenges, gives overview and insight and secures all personal data so that you are compliant with GDPR.

• You lack a security concept that favors all HR data and makes you compliant with HR?
• You need to work more strategically with HR data. Do you have insight into what motivates your employees, why employees terminates their job or the need of skills in the coming future?
• You use Excel for a long time to export data that can be used for reporting, but not analysis or predictions.
• You have difficulties predicting the skills you need in the coming years, whether it is in-house or you should look for them externally.

The employees are the backbone of any organization. It is the employees who develop and drive the company onward. This is why it is important to the company’s strategic planning to have as much knowledge as possible about them. HR generates large amounts of valuable data about the employees and their lifecycle in the company. But more often than not, the company does not use the data – or in the best cases the data end up in an Excel sheet for reporting. If you want to get the full value of your HR data, you need to take the data from the Excel sheet and put it into a dedicated HR system.

Which talents does the company need – now and in the future? Is it the salary that drives the employees? What is the risk that key employees are leaving the company?

HR Analytics is a standard tool that creates an overview and analyzes HR data. The HR department gets insights into the employee lifecycle in the company and gets the ability to map both strengths, competencies and the next educational offer as well as the risks of an employee resigning and the possibilities for retaining him or her and this for each individual employee. With HR Analytics, the companies get a better and more efficient way to handle talent development, performance measurement and retention of employees. But it is just as important that HR Analytics can find the data connections between different data sources and thus better predict what kind of employee and which qualifications the company will need in the future. The key word is planning.

HR Analytics is relevant for both smaller and larger companies. The more complex the company structure, the more value you will get. The tool works without problem both with SAP and other ERP solutions.

Ingentis specializes in HR tools, with a flagship product for organizational charts – org.manager. org.manager provides access via an internet browser from any device and enables effortless publication of your company’s org chart via internet. It also has comprehensive interactive capabilities for all levels of your user population – from executives to super users. For on-the-go or smaller group meetings org.manager (mobile) provides HR personnel and executives with a great tool to display information on an Apple iPad. Suited for daily use, the app gives access to organizational charts as well as more detailed information about departments, employees and positions.

• Detailed view with pictures, diagrams and employee lists
• Simultaneous view of multiple charts
• Comparison of several objects
• Sophisticated printing functionality
• Quick search

Further, org.manager empowers you to easily calculate critical KPI measures and to display them within your organizational charts. org.manager generates easily comprehensible HR reports with key information like size of workforce, gender distribution, demographic analysis, utilization ratios, budget reconciliations end employee absenteeism. By granting access to specific sections, org charts can become a strategic tool for executives.

In addition to creating conventional organizational charts, org.manager offers a controlling and reporting function for displaying both performance figures and critical information throughout the company hierarchy. Such data is normally not intended for all employees; in most cases, just for managers. The ‹access protection› add-on allows you to restrict access to certain areas in the organizational charts or information to certain users.

Numerous standard interfaces turn org.manager into a ‹Data Warehouse› for the Human Resources Department, regardless of the nature and number of systems from which you want to take and merge your data. Beside the personnel management system, information from other divisions such as finance, marketing or production can also be considered.

Are you searching for answers or would you like to receive more information about HR Solutions? Do you want more detailed advice from our expert or wish to book a workshop?

Just contact us – we will be glad to help you.