SAP Information Lifecycle Management (SAP ILM)


The management and retention of information has become so important that an effective Information lifecycle management strategy is now an essential part of an organisations overall approach to General Data Protection Regulation (GDPR) compliance.

A key requirement of GDPR is the ‘right to be forgotten’ and ‘data portability’ involving the identification, blocking, deletion and archival of sensitive data. SAP Information Lifecycle Management (SAP ILM) enables data to be archived from SAP ERP but also further supports blocking and deletion capabilities.


SAP Information Lifecycle Management (SAP ILM) Supports the End-to-End Information Lifecycle

SAP ILM helps meet your data privacy obligations by automating data retention management. Auditing and reporting functions provide centralised management with rules-based retention policies to help minimise business risk.

An extra benefit of SAP ILM is the ability for organisations to archive data in accessible and searchable formats. With IT system landscapes continuing to grow in size and complexity, maintaining multiple diverse systems can be very costly and impair system performance. SAP ILM allows organisations to securely move data from older legacy systems to longer term, less expensive storage but maintain access to archived data in a compliant manner.

SAP ILM is built upon three cornerstones:

  1. Retention management, which addresses the management of the data lifecycle up to the point of destruction.
  2. Data archiving and data management, which focuses on data-volume management. This includes securely moving data from completed business from the database to long-term, less expensive storage.
  3. System decommissioning of legacy systems by moving data into a central information lifecycle management system with all retention management functions for legally compliant storage of data.


SAP ILM gives you complete control over your data.

  • Ensure legal compliance by automatically managing the retention of data from your SAP applications based on retention policies and rules you define
  • Reduce risk by delivering full auditing and reporting functionality, enforcing retention policies based on rules and destruction of personal data
  • Streamline IT infrastructure and lower costs through the safe, efficient decommissioning of redundant systems
  • Maintain archives according to retention policies and create archive files according to rule matching data values and expiration date
  • Perform e-Discovery with search functionality for information in response to legal requests


Why itelligence

  • itelligence has the depth of specialist knowledge required to design, implement and support your SAP Information Lifecycle Management
  • We are a full SAP Service Provider with all the skills you would expect to effectively manage the data lifecycle and integrate SAP applications across your IT landscape
  • We have talented ILM consultants with the experience needed to meet your business objectives
  • We have the Industry, technology and domain expertise to move your GDPR strategy forward
  • Leverage our extensive SAP Analytics and Data Management capability, we ensure your organisation’s SAP ERP processes and data challenges are scoped and prioritised with clear remediation activities
  • We have long established partnerships with leading GRC providers to allow us to call upon specific expertise to support your compliance journey


Discover more about GDPR and the impact on SAP customers.



The information in this document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. This document is for informational purposes and may not be incorporated into a contract. itelligence assumes no responsibility for errors or omissions in this document. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

NOTE: Information in this communication in no way guarantees that SAP customers will achieve GDPR compliance. It is the customer’s responsibility to adopt measures that the customer deems appropriate to achieve GDPR compliance. The purpose of this content is not to provide legal advice or exhaustive information but rather to create awareness of the implications of the rules under the General Data Protection Regulation (GDPR). If you have any questions about the issues raised or if specific advice is needed, please consult your legal advisor.


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